- Confirm the asset is actually expected in the population
- Verify the asset ID and serial number
- Check last known location
- Check last known custodian
- Review recent loan / issue records
- Review transfer and staging records
- Review repair / service records
- Search nearby and likely alternative locations
- Contact relevant custodians neutrally
- Document each search action
- Escalate unresolved cases under organizational policy
- Do not assume theft from a variance alone
Use proportionately: Not every asset needs every control. High-value, mobile, critical or sensitive assets may justify more evidence than low-risk fixed equipment.