- Verify asset identity
- Record condition / problem statement
- Record date released to maintenance or vendor
- Record releasing custodian
- Record receiving maintainer / vendor reference
- Change operational status appropriately
- Record expected return cautiously
- Keep ownership unchanged unless actually transferred
- Verify identity again on return
- Record work-order / service reference
- Change status to available only after required release or inspection
Use proportionately: Not every asset needs every control. High-value, mobile, critical or sensitive assets may justify more evidence than low-risk fixed equipment.