- Confirm approved issue
- Verify asset IDs and serial numbers
- Record receiving employee or role
- Record issue date
- Record accessories issued
- Note visible condition if relevant
- Explain expected return process
- Record home / assigned location if used
- Close prior custody record
- Provide copy of handover record if organizational policy requires
Use proportionately: Not every asset needs every control. High-value, mobile, critical or sensitive assets may justify more evidence than low-risk fixed equipment.